August 7, 2018

Montgomery County Republican Party Minutes for the County Executive Committee Meeting, August 7th, 2018 Alan B. Sadler Commissioners Court Building, 4th Floor, 501 N Thompson Street, Conroe Texas

Vice Chair, Reagan Reed (pct 50), called the meeting to order at 7:41 pm.

The invocation was led by Patricia Carr (pct 83). The Pledge of Allegiance to the United States flag and the Pledge of Allegiance to the Texas flag were led by Phill Cady (pct 25).

Vice Chair, Reagan Reed (pct 50), remarked that Dr. Wally Wilkerson stated he would be absent, thus the duty of presiding over the meeting fell to the vice chair, Reagan Reed.

Roll call by Secretary Rachel Bingham (pct 85).

Quorum: 21 precincts needed. 40 precinct chairs present.

Business Conducted:

Approval of CEC Agenda:

A motion with a second was made to approve the agenda and passed with a voice vote. The agenda is included at the end of the minutes.

Approval of CEC 6/26/18 Minutes:

Frederick Sunderman (pct 88) moved to amend the minutes by changing Fred to Frederick. Vice Chair, Reagan Reed (pct 50), moved to amend the minutes by correcting the precinct denoted for himself from 55 to precinct 50. James Byers (pct 24) moved to amend the minutes by clarifying that in the list of steering committee nominees, the bolded names were those that were appointed. Jon O’Der (pct 18) moved to amend the minutes by adding that Scott Baker was nominated yet declined accepting the nomination. Vice Chair, Reagan Reed (pct 50), moved to amend the minutes by noting that the prayer was led by Thomas Hughes. Frederick Sunderman (pct 88) moved with a second by James Byers (pct 24) to amend the minutes. The motion passed with a voice vote.

Appointment of Temporary Officers:

Vice Chair, Reagan Reed (pct 50), appointed the following as temporary officers:

- Sergeant-at-arms: Phill Cady (pct 25); - Parliamentarian: Daniel Ure (pct 28); - Legal Counsel: Jay Wright.

Treasurer:

Treasurer, John Wertz (pct 69) gave a financial report which is included at the end of the minutes. and moved to to establish a committee for the purpose of conducting a performance review of Ms. Fredericks. The parliamentarian, Daniel Ure (pct 28) advised that the motion was in order.

Vice Chair, Reagan Reed (pct 50), requested deferral of the motion until Committee Nominations in the agenda to which Wertz agreed.

Frederick Sunderman (pct 88) asked if there were any State or Federal reports needing to be filed that had not yet been filed. Treasurer John Wertz (pct 69) replied that Landon Estay is liable for the 7/15/18 filings and Mr. Estay indicated through email that he had filed.

SREC Reports:

Vice Chair, Reagan Reed (pct 50), introduced and acknowledged SREC members, Walter West (SD 4, pct 16) and Allison Winter (SD 4, pct 59). Walter West (SD 4, pct 16) spoke of a workshop this coming weekend for the SREC in Austin, and shared an update on the passing of by-laws and appointment of a county chair in Galveston County. Allison Winter (SD 4, pct 59) also spoke of the workshop for county chairs on August 11, saying that precinct chairs were also welcomed to attend. Allison Winter (SD 4, pct 59) also spoke of being on the SREC Candidate Resource committee and welcomed donations.

Paul Gebolys (pct 4) asked the SREC members if the SREC was the final deciding body for any remaining conflicting opinions in the MCRP. Walter West (SD 4, pct 16) replied in the affirmative.

>>Introduction of Officeholders:

Frederick Sunderman (pct 88) requested introduction of any present officeholders.

JD Lambright, Montgomery County Attorney and Bob Bagley, Montgomery County Hospital District Precinct 4 were present and introduced themselves.

Temporary Vacancy Committee Report:

Allison Winter (SD 4, pct 59), temporary chair of the temporary vacancy committee gave a report saying 15 people expressed interest in being on the vacancy committee: Allison Winter, Hartley MacIntosh, Ann Kate, Betty Anderson, Bob Bagley, Brad Spratt, James Byers, John Schaeffer, John Wertz, Karen Zeller, Larry Rogers, Marcus Wooldridge, Rae Lynn Wertz, Reagan Reed and Samuel Allison. Note that 10 were present meeting a quorum.

4 candidates were present and each individually addressed the CEC.

- Quentin Smith (pct 9), - Sandra Grossman (pct 81), - Marcus Wooldridge (pct 91) - Mary Lewis (pct 94) James Byers (pct 24) moved to approve the Temporary Precinct Chair Vacancy Committee report with a second from Patrick Scott Green (pct 96). Brian Crumby (pct 13) moved to divide the question with a second from Adrian Kaiser (pct 66). The motion to divide the question by voice vote was too close. Vice Chair, Reagan Reed (pct 50), called for standing vote. The motion to divide the question passed (For: 21; Against: 16). James Byers (pct 24) made a motion with a second to appoint Quentin Smith which passed by a voice vote. Mark Frank (pct 10) made a

motion with a second to appoint Sandra Grossman which passed by a voice vote. A motion with a second to appoint Marcus Wooldridge passed by a voice vote. A motion with a second to appoint Mary Lewis passed by a voice vote.

Note: this brought the number of precinct chairs present to 44, still making a quorum of 22 precinct chairs.

Frederick Sunderman (pct 88) asked what precincts remained vacant to which Allison Winter (SD 4, pct 59) replied: 2, 26, 37, 45, 53, 73, 87, 93, 95.

Consideration of Steering Committee Nomination for Party Officers

The following were nominated by the Steering Committee:

- Daniel Ure (pct 28) as parliamentarian. A motion with a second to appoint Ure passed by

a voice vote. - Paul Cassidy as sergeant-at-arms. A motion was made with a second to appoint Cassidy.

Scott Robbins (pct ) inquired as to his absence. The motion passed by a voice vote. - Jay Wright as general counsel. A motion was made with a second to appoint Wright.

Larry Rogers (pct 75) inquired if there would be payment required to which Vice Chair, Reagan Reed (pct 50), replied saying no. The motion passed by a voice vote.

Vice Chair, Reagan Reed (pct 50), gave remarks regarding the Steering Committee’s recommendation of appointing Keith Strahan and Briscoe Cain as outside counsel. A motion with a second was made to appoint Strahan Cain as outside counsel. James Byers (pct 24) inquired if Strahan Cain Question would represent the CEC members. Vice Chair, Reagan Reed (pct 50), replied that either the Steering Committee or the CEC as a whole would vote on that in the case that it became necessary. Frederick Sunderman (pct 88) made an inquiry regarding indemnification and fundraising to that purpose. Jon O’Der (pct 18) inquired about legal fees in the case of litigation, to which Vice Chair, Reagan Reed (pct 50), replied there would be no (up- front) retainer, just an hourly fee in the case of litigation. The motion for appointment passed by a voice vote.

Consideration of Steering Committee Nominations for Committees

James Byers (pct 24) moved with a second by Paul Gebolys (pct 4) to approve the SC report.

Jon Bouche (pct 35) moved with a second to amend the report by adding Alice Melancon to the 2018 Victory Committee; adding Alice Melancon to the Vacancy Committee; adding Castle Towery and Lori McMullen to the Resolutions Committee; adding Jon Nickell to the Candidates Committee; adding Claudia Ornelas, Amy Van Horn, Maureen Cromeal, Sharon O’Neale, and Sarah Rearden to the Community Engagement Committee; adding John Nickell and Claire Kole Harris to the Precinct Chair Support Committee; and removing Susan Johnson from the Finance- Fundraising Committee per her request. The motion passed by a voice vote.

Phill Cady (pct 25) moved with a second to amend the report by adding himself, Phill Cady, to the Community Engagement Committee. The motion passed by a voice vote.

Adrian Kaiser (pct 66) moved with a second to amend the report by removing Sarah Kaiser from the Technology Committee. The motion passed by a voice vote.

Allison Winter (SD 4, pct 59) moved with a second to amend the report by removing Kathy Ross, Linda Fox, Walter West, Jill Sillman Chapman and Sandra Mobley from the Vacancy Committee; adding Samuel Allison and Phill Cady to the Vacancy Committee; adding Kathy Ross to the 2018 Victory Committee; and adding Alice Melancon to the Headquarters Committee. The motion passed by a voice vote.

Jon O’Der (pct 18) moved with a second to amend the report by adding John Nicks to the Technology Committee. The motion passed by a voice vote.

James Byers (pct 24) moved with a second to amend the report by adding Mary Lewis to the PR & Marketing Committee. The motion passed by a voice vote.

Larry Rogers (pct 75) moved with a second to amend the report by removing his name from the Finance-Fundraising Committee and by adding his name to the Financial Review Committee. The motion passed by a voice vote.

Frederick Sunderman (pct 88) moved with a second to amend the report by adding himself to the Financial Review Committee. The motion passed by a voice vote.

Point of personal privilege given to Brian Crumby (pct 13) who asked for those whose names were on four committees to consider removing their names from some committees.

John Wertz (pct 69) withdrew his name from the PR & Marketing Committee and the Technology Committee. Jon Bouche (pct 35) withdrew his name from the PR & Marketing Committee and the Community Engagement Committee. Mark Frank (pct 10) withdrew his name from the Precinct Chair Support Committee and the Community Engagement Committee. Larry Rogers (pct 75) withdrew his name from Community Engagement Committee.

Brian Crumby (pct 13) moved with a second to amend the report by removing the above names from the corresponding committees. The motion passed with a voice vote.

Allison Winter (SD 4, pct 59) moved with a second to amend the report by removing Hartley MacIntosh, per his request, as vice chair of the Vacancy Committee, and adding Betty Anderson as vice chair of the Vacancy Committee. The motion passed with a voice vote.

Brian Crumby (pct 13) moved with a second to amend the report by removing Pearl Maggio from the Rules Committee, per her request. The motion passed with a voice vote.

Paul Gebolys (pct 4) moved with a second to amend the report by removing himself from the Resolutions Committee. The motion passed with a voice vote.

Paul Gebolys (pct 4) moved with a second to remove the Eagles Forum representative on the 2018 Victory Committee, as this would be improper to the group’s purpose. The motion passed with a voice vote.

Ann Kate (pct 72) moved with a second to amend the report by adding Joan Martin as the vice chair of the Community Engagement Committee. The motion passed with a voice vote.

Jennie Stephenson (pct 86) moved to amend the report by removing her name from the PR & Marketing Committee. The motion passed with a voice vote.

Russ Shoup (pct 90) moved with a second to amend the report by removing himself from the Resolutions Committee and the Candidates Committee . The motion passed by a voice vote.

Amber Shipman (pct 14) moved with a second to amend the report by adding Neda Henery to the Resolutions Committee. The motion passed by a voice vote.

Adrian Kaiser (pct 66) made a motion to amend the report by adding Janelle Volke as chair but then followed by withdrawing the motion.

Jon O’Der (pct 18) moved with a second to add Terrence Boggs as the chair of the Finance- Fundraising Committee. Jon Bouche (pct 35) moved to table the appoint of chair until the next meeting. Brian Crumby (pct 13) moved to amend Bouche’s amendment to say that Terrence Boggs would act as chair until a chair is found. Brian Crumby (pct 13) withdrew his amendment. Bouche’s motion with a second was passed by a voice vote.

A motion was made with a second to approve the steering committee’s report and passed by a voice vote.

Website and Social Media

Chair of the Technology Committee, Bill Brenza, addressed the CEC and said that mcgop.online is up and running.

2018 Victory Campaign Committee

Vice Chair, Reagan Reed (pct 50), addressed Dale Inman’s (pct 27 and chair of the 2018 Victory Committee) absence and the role of the committee. Brad Spratt (pct 71) said that he (Spratt) is now the president for Montgomery County’s Young Republicans.

New Business

Jon O’Der (pct 18) moved to pass a resolution stating, “Be it resolved that the Montgomery County Republican Party fully endorses the entire slate of Republican candidates in the 2018 November general election.” The motion with a second passed by a voice vote.

Jon Bouche (pct 35) moved to ratify the adoption of the by laws adopted on June 26th 2018 and then temporarily withdrew his motion to await parliamentarian clarification.

Larry Rogers suggested obtaining and fundraising for name tag identification for precinct chairs.

Frederick Sundermain moved to consider purchasing indemnification of precinct chairs and officers in the next CEC meeting. The motion with a second passed by a voice vote.

Mark Frank (pct 10) moved to discuss the implementation of RPT rule 43 in the next CEC meeting. The motion with a second passed by a voice vote.

Jon Bouche (pct 35) withdrew his motion to ratify the adoption of the bylaws, as the parliamentarian, Daniel Ure (pct. 28), advised that the bylaws were already in effect and no ratification was necessary.

A motion with a second was made to adjourn and passed by a voice vote.

Adjourned at 9:52 pm.

The agenda and the treasurer’s report are included on the following pages.

Submitted by Rachel Bingham- MCRP Secretary

MCRP County Executive Committee Meeting 8/7/2018 Agenda

1. Call to Order 2. Invocation 3. Approval of CEC Agenda 4. Approval of Minutes 5. Appointment of Temporary Officers 6. Treasurer 7. SREC Reports 8. Temporary Vacancy Committee Report 9. Consideration of Steering Committee Nominations for Party Officers 10. Consideration of Steering Committee Nominations for Committees 11. Website and Social Media 12. 2018 Victory Campaign Committee 13. New Business 14. Adjournment

Treasurer’s Report - County Executive Committee Meeting - Tuesday, August 7th

I'm presenting a shortened version here, so we can get further along w/all the business we need conduct tonight.

Yesterday (8/6), Larry Rogers (Pct. 75 and of the Financial Review Committee), were finally allowed (after over 5 weeks) to inspect the books. Here are the numbers from the statements we saw:

Balances (as of 6/30/18) Primary Account - $ 36,953.69 Corporate Account - $ 51.48 Money Market Account - $ 35,219.73 Checking - $ 1,315.29 (was $1,510.00 last report, a difference of $194.71). Dr. Wally has been instructed again (most recently July 27th) not to spend any monies from the checking or money market accounts, without prior approval from the Steering Committee, yet he's continued to do so.

Other than the main balance confirmations just as to statements, I still don't have direct access to accounts, including the bank accounts, for which I'll address next.

I've asked Dr. Wally when he'd be available for he and I can go to the bank so I can get signed up on the accounts. If he refuses, we may have to call a Steering Committee meeting and pass resolutions for myself (and perhaps one other officer as a backup to me) to have signature cards.

Over the last two weeks, I developed a "virtual" online check book on google sheets, using CFR's(Campaign Finance Reports). I'm in the process of taking the info(check numbers, etc.) Larry

retrieved and put them into the spreadsheet.

The last contact I had with former Treasurer Landon Estay was July 19th, in which he was assessing his options and consulting w/an attorney on the way forward. Dr. Wally said, off the cuff yesterday, that Landon may be resigning soon.

Once the Finance Review Committee (Mark Frank, temp chair) and I have had a chance to review all of the financials, I'd like to move forward w/a formal financial review of MCRP. Mark Frank (pct 10 and chair of the Finance Review Committee), I still need the names and rates of those you mentioned in the last meeting that you thought could do the review.

We don't have an active budget for 2018. In going back to the video from that evening, Dr. Wally addressed the prior meeting minutes, which were approved, and then instead of a treasurer’s report or budget discussion, he went into a financial report but only of balances for the 4 open accounts(Primary, Corp, Money Market & Checking). No Budget was brought up, discussed or decided on(because the new bylaws were voted in).

I believe I'll have to get with Mark Frank and his committee after sorting out the financials and determine what we do about the budget for the remainder of the year, since we're already more than a month into it. We'll then present it to the steering committee and finally the CEC.

And finally, to complete this report, I make a motion to establish a committee for the purpose of conducting a performance review of Ms. Fredericks, who comprises 1/3rd of the $75K budget, to determine the need and way forward of her future employment.